Exhibit Guides and Requirements

 Guide to Producing an Exhibit:

Juror:  If juried exhibit, get juror scheduled. If Judge, get judge scheduled.
Agree on a payment amount.  Get payment prepared to give juror/judge at time when awards are determined.

Invitations to show:  Send out VAL email blasts, post on websites, Facebook, etc.  Send to other art organizations

Invitations to reception:  Design and have printed invitations for artists as well as VAL to mail out.  Have them prepared in time to give out when artists bring in paintings and for mailing.
Update mailing list.  Send out e-vites, VAL email blasts, VAL Facebook and website.

Log-in form:  Prepare sign-in sheet for artists at intake; include columns for name, phone number, fee paid, artwork title, price, and medium.  Provide other sign-up sheets for date to sit show, reception contribution, hanging show, intake, etc.

Artwork: Schedule one or two different times for receiving paintings in.  Hang show.
Identify artwork (use numbering system or identifying labels).  List artist, title, medium, and prices. Include additional text if applicable.  Set up time for artists to pick up artwork.
Prepare listing of artists with prices and/or catalog.  Include supporter on printed material or listing for public to see.

Publicity:  Send information and pictures to newspapers.  Deliver invitations to various organizations and businesses.  Meet with local newspapers to take pictures.

Reception:  Organize refreshments.  Provide drinks or any other needed things.
Set up table(s)

Awards:  Prepare form for people’s choice voting and/or Juror.  Count votes.  Prepare award certificates/ribbons for juried exhibits.  Give award information to Treasurer for preparation of checks when applicable.  Prepare news article and arrange newspapers to take pictures of winners.


Framing Guidelines

1. Works submitted for inclusion in exhibits must be framed and ready for secure installation if those works are intended to be hung on walls.

2. Framed pieces must be equipped with d-rings attached to the back and stretched with wire that has wire ends taped to prevent injury to the hanging committee. Saw tooth hangers or uniframes are not acceptable

3. Wires, when stretched to hang the picture, should not come closer than two inches from the top of the frame. This prevents the hanger from showing when the picture is hung

4. Because of the increased risk of injury from broken glass in very large pieces, Plexiglas must be used in lieu of glass for any piece larger than 600 sq in

5. In general, pieces should not be larger than 40″ wide in order to provide maximum opportunity for VAL members to participate in showings. Larger pieces may be included if the Exhibit committee decides that such pieces don’t compromise the integrity of the exhibit

6. Pieces that are hung may not be over 40lbs in weight

7. Pieces that are hung should have clean, gallery-wrapped canvas edges or be framed. There is no depth restriction on gallery-wrapped canvas edges as long as the pieces can be hung safely

8. Any piece that the Exhibits committee considers to present a hanging problem will not be hung. The Exhibit committee will consult with the artist to discuss alternatives to framing or presenting the work.